Documentation Representative

Piraeus

We are hiring for our offices in Piraeus a Documentation Representative.

Job Description

• Follow up main liner and feeder operators services/ schedules/ coastal schedules
• Ensure completion of the vessel check list and closure of export procedures in the system
• Collect and control bookings received from various sources (customer service, equipment control, transshipment, feedering teams, other line agents)
• Collect documents from various sources (customer service, equipment control, transshipment, feedering depts, other line agents)
• Prepare the IMO declaration for the local authorities
• Preparation and maintenance of various report (reefer list, syke, sdoe)
• Collect of VGM info, from various sources (shipping instructions, PCT, system) and insertion to relative system
• Entries B/L to the various systems (Local, Feeder, Empty)
• Ensuring bl amendments in accordance with shipping instructions, POD & line’s rules & follow up correspondence with clients until bl confirmation
• Prepare all documents for the terminal and CFC & Transshipment team (loading lists, reefer & IMO manifests)
• Prepare manifests and issue bill of lading and provide to customers
• Prepare and declare the export manifest after vessel’s departure to customs and port authorities
• Prepare pre-invoice of the shipments

General Qualifications

• At least Bachelor’s Degree in Business/Shipping Studies from reputable Universities, Master’s degree would be an asset
• Minimum 1 year of experience in relevant function preferably in a shipping agency
• Computer literate
• Excellent business writing and verbal communication skills both in Greek and English
• Ability to work under pressure, to prioritize and to follow up
• Very good organization skills and team player

What we are offering

• Competitive salary
• Friendly work environment
• Career development opportunities
• Continuing education