Documentation Representative

Piraeus

ARKAS LOGISTICS is a dynamic and pioneering company providing Integrated Logistics Services. ARKAS LOGISTICS was founded in 2004 by enterprising and distinguished professionals in the field of logistics and shipping.

We are hiring for our offices in Piraeus a Documentation Representative.

Main Responsibilities:

• Follow up main liner and feeder operators services/ schedules/ coastal schedules
• Ensure completion of the vessel check list and closure of export procedures in the system
• Collect and control bookings received from various sources (customer service, equipment control, transshipment, feedering teams, other line agents)
• Collect documents from various sources (customer service, equipment control, transshipment, feedering depts, other line agents)
• Prepare the IMO declaration for the local authorities
• Preparation and maintenance of various report (reefer list, syke, sdoe)
• Collect of VGM info, from various sources (shipping instructions, PCT, system) and insertion to relative system
• Entries B/L to the various systems (Local, Feeder, Empty)
• Ensuring bl amendments in accordance with shipping instructions, POD & line’s rules & follow up correspondence with clients until bl confirmation
• Prepare all documents for the terminal and CFC & Transshipment team (loading lists, reefer & IMO manifests)
• Prepare manifests and issue bill of lading and provide to customers
• Prepare and declare the export manifest after vessel’s departure to customs and port authorities
• Prepare pre-invoice of the shipments

To qualify for the role, you must have:

• At least Bachelor’s Degree in Business/Shipping Studies from reputable Universities, Master’s degree would be an asset
• Minimum 1 year of experience in relevant function preferably in a shipping agency
• Computer literate
• Excellent business writing and verbal communication skills both in Greek and English
• Ability to work under pressure, to prioritize and to follow up
• Very good organization skills and team player

What we are offering:

• Competitive salary
• Friendly work environment
• Career development opportunities
• Continuing education